Gathering Producer (events)
Description
STOP - READ THIS
We use "Producer" referring to meetings and events. If you're a media or TV producer, pass on this. OK...now having said that.....here's what we're looking for. We seek someone who LOVES planning meetings and events...LOVES a Google spreadsheet with meeting room assignments and the puzzle of it....LOVES traveling....since this position will have you traveling around North America 60+ days a year.....LOVES collaborating and coming up with clever, original and solution-oriented Gathering Ideas (finding a live karoake band in Dearborn, MI....where can I source 50+ slat walls for a 3 day rental in Miami)...LOVES a small agency feeling (there's only 14 of us)...someone who can work collaboratively with a 2-3 person project team...and get some sh-t done independently when collaboration isn't needed. OK...still interested? Read on....
To oversee, manage and execute Ember events and meeting projects. To take a gathering from start to finish while meeting standards of a Ember portfolio gathering (objectives met, client expectations, budget performance, attendee satisfaction).
ORGANIZE TO GATHER
> Manage unique multi-faceted events of all size and scale
> Oversee all aspects including; budget management, attendee management, general session production, site selection, food + beverage, activities, transportation, creative + media development
> Utilize Basecamp 3 Project Management software to create and sustain project timelines, organize files, communicate information to project team and archive project documentation
> Exercise autonomy while adhering to Ember’s project process
COLLABORATE TO GATHER
> Set the tone with communication excellence, both written and verbal, exercising proficiency with internal team members and while interfacing with clients externally
> Manage internal project team, including Gatherings Coordinators, Designers, Production Designers, contractors and interns
> Build professional relationship with clients, managing expectations and deliverables from initial proposal through project life
> Engage Ember preferred vendors as collaborators delivering exceptional services. Source, negotiate and manage budget and detail specifications, while strengthening partnerships
> Initiate “red line” meetings and “reflects” that allow every detail of the project to be examined, through thoughtful and intentional team discourse
STRIVE FOR GREATER GATHERING
> Think outside the box, exercise creativity and pursue opportunities to create authentic and unique gatherings
> Recognize learnings through successes and areas of improvement so that best practices are shared and followed
> Practice “safe” communication and stay open to outcomes
Requirements
ARCHITECTURE OF A GATHERER
> Bachelor’s Degree or higher education preferred
> Moldable - the ability to be shaped by Ember
> Portfolio of “Gathering” work - 4 years worth
> Customer-centric minded
> The ability to work independently and collaboratively
> The ability to be vulnerable
> A sense of humor
> Ability to take and learn from feedback rich environment
> You have to love TEAM’s and effectively interact with groups of people
REPORTING TO GATHER
Report to Gathering VP, and support Brand Experience Managers on specific projects
You should have a giant resume of large meetings or events you've managed, a few of which you've been the lead meeting planner or event organizer on, a complete understanding of all meeting and event disciplines (F&B, AV, Site Selection), proven abilities and experience in TEAM management and be someone, and ultimately have significant meeting expertise and management skills.
Benefits
- Access to benefits package (Healthcare, Dental, 401k etc)
- Company holidays
- 17 days Paid Time Off (PTO)
- 1 Day work remote policy (after 90 days)
- Bonus Program